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Business Success With Updated Technology

San Diego, California (NAPSI) - Whether you work in a doctor’s office or a small  business startup, it’s likely that you deal with a seemingly endless  mountain of paper.

This information is the lifeblood of any business and is critical to your  business’s success. But how can you best use this information to move  your business forward?

To help, here are three ways that you can better store, manage and access  your information:

• Move documents to the cloud—How  many times have you turned your office upside down in search of a document?  You know that it’s on your desk or in a file cabinet somewhere, but you  can’t seem to locate it. You’re not alone. According to  International Data Corporation (IDC), the average employee will spend 2.5  hours a day searching for work-related information. With this in mind, small-   to medium-sized business owners should consider adopting cloud-enabled IT  systems to digitize important information, centralize data and reduce  long-term costs.

• Simplify tasks with  multifunction technology—Like most small businesses, it’s  typical for staff to manage multiple tasks at once, which can lead to  miscellaneous documents strewn around the office. In today’s world of  digital information, scanning document files to the network or the cloud  enables staff to clear the clutter and work more efficiently. Consider a  multifunction printer that offers scanning, faxing and printing directly to  the network or cloud, such as the HP LaserJet Pro MFP M521 or HP LaserJet Pro  500 color MFP M570. Both printers are equipped with an easy-to-use color  touchscreen that gives users the ability to preview, edit and digitally send  documents.

• Embrace the new mobile  office—In today’s 24-7 work world, business owners are  providing employees with the appropriate technology to help employees work  whenever and wherever they need. By utilizing mobile devices, such as  tablets, paired with cloud-based document management tools, employees are better  equipped to meet the needs of clients without sacrificing costs, mobility or  security.

While paper will always have a place in the office, you can eliminate some  paper-intensive processes and embrace a new, hybrid workflow that brings  paper and digital together for ultimate productivity.